You Report, We Support

Your trust is very important to us. This means City is committed to protecting the privacy and security of your personal information.

It is important that you read this notice before you complete a report, so that you are aware of how and why we are using the information that you share with us. This privacy notice describes how we will collect and use this information, in accordance with data protection law.

City is the ‘data controller’ of this information. This means that City decides what your personal information is used for, and the ways in which it is processed.

The information that you provide to us via this reporting form will be used for internal purposes only and in line with City's Privacy Notice for staff members, and City’s Privacy Notice for students. The information that you provide us with will let us know of any concern that you may have about your own or someone else’s safety and wellbeing, so that we can respond to your report and where appropriate act and provide support where needed. The personal information you provide will not be shared outside of the your School/Department Safeguarding & Welfare Team/Student Union without seeking your consent, unless there is an immediate risk to yours or somebody else’s life that has been identified. The information that you share will be stored securely.

Please Note: Where we determine that we would need further information regarding your report, our Safeguarding & Welfare Officers may contact you before making a judgement about how we will respond to your report.

For staff, the lawful basis we rely on to process personal data is legal obligation, as part of our duty of care (Article 6(1)(c)). Where we process more sensitive personal data, known as special category data, the additional lawful basis we rely on is the one that relates to employment (Article 9(2)(b) of the GDPR).

For students, the relevant lawful basis we rely on is ‘public task’ (Article 6(1)(e) of the GDPR). For special category data, we rely on substantial public interests (Article 9(2)(g) of the GDPR)

If you choose to submit your report and remain anonymous, we will not seek to collect any identifying information from you and will not contact you. By choosing to remain anonymous, please be mindful that this may limit the response the University is able to take. Anonymised data will be used for internal central reporting purposes.

If you have any questions about how City handles your personal information, or you wish to find out about your rights, please visit City’s Privacy Notice. You will also be able to find out more information about how City processes your information and how you can contact City’s Data Protection Officer via email at dpo@city.ac.uk. Where there is inconsistency between those documents and this notice, this notice shall prevail.

If you raise a concern with City about the way it has handled your personal information, you are entitled to lodge a concern with a supervisory authority. In the UK, the supervisory authority is the Information Commissioner’s Office (ICO).

Our Student Harassment and Bullying policy and Student Sexual Misconduct policy set out some of the specific behaviours that are unacceptable in the City environment and the processes to report them.