Coronavirus

City has published updated advice for its students and staff on the outbreak of the coronavirus (COVID-19).

Latest information for students and staff

Last updated: 20 Jul 2021 3:23pm

Covid-19 Frequently Asked Questions

Thank you for taking the time to share your feedback, questions, concerns and thoughts with us by contacting us or completing the Return to City Survey.

We have created these FAQs to answer some of your queries and address the feedback you have given us. We will continue to keep this web page updated and if there are any significant changes, we will be in touch via email. If you have any specific concerns not covered here you can email us and your query will be directed to the most relevant person.

You can find further advice and updates on these websites:

Prospective students and applicants can find further information on our website.

Studies during 2021 and 2022

How will Term 1 be delivered?

We plan to deliver most of your academic and social activities on-campus and in-person.

To ensure we can safely offer activities on campus and give you the opportunity to interact with other students, we will be delivering:

  • Seminars, workshops and smaller group teaching sessions in person on campus
  • Practical elements of programmes, such as labs and use of specialist facilities, on campus.
  • Large lectures online and recorded so you can watch them at a time convenient to you

Your School will be in touch with more information about the delivery of your programme next year as well as any changes that are planned.

We will continue to ensure that courses with practical, clinical, and Professional, Statutory and Regulatory Board (PSRB) requirements are delivered in a way which meets these requirements.

How will my teaching be delivered in 21-22?

We will be starting the year delivering most of your academic and social activities on-campus and in-person, combined with interactive quality online learning resources.

As we move out of the Covid-19 pandemic, we may make changes to your timetable to deliver additional activities on campus. We will provide you with several weeks' notice so you have time to re-adjust any personal or work commitments.

Why won’t all my classes be delivered on campus as normal?

The Government has asked all universities to make a decision on how they will deliver the start of the 2021-22 academic year.

We have designed our approach based on what we have learnt from delivering education and support remotely during the pandemic and led by your feedback. We recognise you have commitments outside of your studies and our delivery is designed to offer you greater flexibility and choice in how you access your education at City and to support you in your transition back to learning in-person, on-campus.

Can I start the academic year studying online only?

Wherever possible, we are keen to welcome you and see you back in person on campus in London. We recognise that your plans may not be fully formed yet, and may still be impacted in the new academic year, especially due to travel restrictions.

While we expect our students to join us on campus for these classes and activities, we appreciate current circumstances may mean you’re practically not able to join us at the beginning of term.

  • If you are an International student who cannot travel to the UK you should be able to study your first term online and join in person later in the year. You can find further information in our FAQs for current international students.
  • If you are a student based in the UK and you have exceptional circumstances which prevent you from travelling to campus – please let your School know through existing processes. Cases will be looked at on an individual basis - you can find more information in your Programme Handbook.
  • If you are a student who is self-isolating, please follow the process set out in our FAQs.

Where can I get advice for studying online?

Our Academic Skills team have put together some helpful tips for studying online, using Microsoft Teams and Zoom and study skills guides, which you can find on the Student Hub.

What should I do if I can’t meet an assessment deadline?

Speak to your Course Office, who can advise you on next steps.

You can find information about our Extenuating Circumstances process, which we have adapted to support your needs during the pandemic, on the Student Hub.

If I have in-person teaching, do I have to come to campus if I have underlying health condition, caring responsibilities or live with someone who is vulnerable?

If you have exceptional circumstances which prevent you from travelling to campus please let your School know through our existing processes. Cases will be looked at on an individual basis - you can find more information in your Programme Handbook.

Our campus

Is campus open?

In line with Government guidance, our buildings on campus are open for students and staff who need to use them. You can find out about the health and safety measures in place and what you need to do while you are on campus on the Student Hub.

If you plan to come onto campus, please ensure you take regular Covid-19 tests, which you can access through your local testing centre or by ordering home tests.

Can I access free Covid-19 tests before I come to campus?

Yes – to reduce the spread of the virus and keep all people on campus safe, we strongly encourage you to take a test and only come onto campus on the basis of a negative Covid-19 result.

You can book tests through local testing centres in your area or order home tests online from the Government website.

If you have symptoms of Covid-19

The lateral flow tests are for students who do not have symptoms of Covid-19 - if you do have symptoms, please request a PCR test.

What are you doing to protect the health and safety of students on campus?

The health and safety of our students and staff remains our top priority and we have put appropriate measures in place to ensure campus is prepared for social distancing, including:

  • Carrying out thorough risk assessments for all areas of the campus and mapping capacity in line with social distancing requirements
  • Putting one-way systems into place where possible
  • Arranging seating areas so people can socialise safely
  • Installing hand sanitation stations across our buildings
  • Ensuring appropriate cleaning programmes are in place
  • Adding clear signage about social distancing and face coverings to the entrances and inside our buildings
  • Installing safety screens for our reception desks
  • Providing face coverings and exemption lanyards at reception desks

You can find further information about health and safety on campus on the Student Hub.

Staff across the University are working hard to ensure we implement the latest Government guidance, including changes to social distancing guidelines and we will continue to update our plans as required.

Do I have to wear a face covering on campus?

Yes - if you are on campus, you are required to wear a face covering, unless you are exempt. You can find further details on our face covering position below.

If you have a diagnosed condition or personal circumstances which mean you have been advised that you are unable to put on, wear or remove a face covering, you should let us know by completing this form and wearing a navy blue lanyard and exemption card, which we will provide you with. You can collect the lanyard and card from our reception desks on campus.

You can find further advice on how to wear a face covering correctly and how to make your own, on the Student Hub.

Face covering position

At the start of the academic year, we shared with all students our Covid-19 Community Agreement which focused on keeping City’s community safe. The new more transmissible strain of the Covid-19 virus means that this Agreement is more important than ever to help keep all students and staff safe on campus. We will now be requiring any individual on campus to wear a face covering (over the mouth and nose) at all times.

The exceptions to this position are

  1. where an individual is exempt and shows this by visibly wearing the exemption lanyard and
  2. when you are eating or drinking.

Face coverings are available at reception desks.

In light of the emergency circumstances in which the UK is currently operating we know that you will comply with this requirement. City staff have a responsibility to make sure campus is safe, and this includes authority to take action where an individual is not willing to comply with the face covering requirement.

Where there is unwillingness to comply, the individual will be required to leave the premises and may only return when wearing a face covering. If we have to ask a student to leave the premises on more than one occasion because they are unwilling to wear a face covering (and are not exempt), we will take disciplinary action.

I’m worried about traveling– is it safe to travel to campus?

You can find advice on how to travel safely from Transport for London and the Government and we have put together some guidance on useful routes and apps to plan your journey on the Student Hub.

Where do I collect my new ID card on campus?

To collect your new student ID card please email security@city.ac.uk to let them know when you plan to collect the card and then visit the Security Desk in the University Building.

Support

What support is available to me?

Our support services continue to operate remotely mainly through one-to-one appointments on Microsoft Teams and email. There is also lots of information and advice to help you manage your wellbeing and support your studies on the Student Hub and Moodle. You can find more information about how to access the services and how they can help on the Student and Academic Services pageLibrary pageIT pageAcademic Learning Support page and Students’ Union page.

We are planning how we can continue safely adapting and enhancing our services to support you in the new academic year and will provide further information when it’s available.

What financial support is available?

If you need any additional financial support, the University and Students’ Union both have funds which you can apply for:

  • SU short term loansprovides interest free, short-term loans up to £200 to help with short-term cash flow issues.
  • Hardship Fund – provides financial support if you are in financial hardship or face an unexpected financial emergency.
  • Bursaries and scholarships – provide funding to support you throughout our studies.

Life at City

When will life at City be back to normal?

We completely understand that you will want to return to a level of normality. While things may look and feel different as we follow the guidance on social distancing, we are committed to making your experience of returning to City as smooth and as normal as possible, and our campus will remain open for you as long as it is safe to do so.

How am I going to socialise and connect with my friends?

Your feedback throughout this year has told us you would like more opportunities to socialise and meet other City students. We have developed CityConnects, a programme of activities to help you do this, which you can find out more about on the Student Hub. We are also planning Welcome activities for the new academic year and we’ll be in touch with further information soon.

You can also information about activities, groups and societies you can join on the Student Hub, ExperienceCity and the SU website, which are all updated regularly.

International students

Can I travel to the UK?

As a Student Visa sponsored student, you can travel to the UK even if you are coming from a red list country,

If you plan to travel to England from overseas, you will need to do the following things before you travel

  • Check whether you are travelling from a red, amber or green-list country
  • Take a Covid-19 test and get a negative result three days before you travel.
  • Complete a passenger locator form listing where you will quarantine upon arrival. You can only complete this form 48 hours before your travels.
  • Pre-book and pay for a travel test package, which will include Covid-19 tests to be taken on or before day two and on or after day eight of quarantine. Make sure you take time to review the test providers before your choose one.
  • Be ready to present proof of study documents when you arrive in the UK including Passenger Locator Form and confirmation of the booked tests.
  • Regularly check all relevant guidance pages for the latest updates before you travel, as guidance may change at very short notice.
  • Speak to your travel insurer to understand the implications of changing your travel date

Self isolation and travel

The Government has introduced a traffic light system for countries, which sets out what you need to do if you travel to England (including managed quarantine etc.)

If you have any further questions or concerns, please contact the International Student Advice Team or attend one of the online Meet & Engage sessions.

Is there any financial support from City to cover travel and quarantine costs?

Yes:

  • If you are travelling from a country that is on the self-isolation list on the day of their travel, you can access our International Student Welcome Package which is available for you prior to your arrival in the UK. The package includes a shopping voucher for you to buy food and essential items that you might need during the quarantine period and to help you get settled in. Please complete the online request form  to apply for this support. You can find more information on the Student Hub.
  • If you are travelling from a ‘red list’ country to start Term 1, we are pleased to confirm City will reimburse you for expenses associated with quarantine costs based on official receipts, up to £1,750.
  • Unfortunately, we will not be reimbursing other student travel costs, such as testing expenses form those travelling from ‘amber’ countries.

I’m in a red list country - what should I do?

If you have been in a country or territory on the red list in the last 10 days you will only be allowed to enter the UK if you are a British or Irish National, or you have residence rights in the UK (i.e Student Visa) .

If you meet the above criteria and are travelling to the UK, you will need to quarantine in a managed quarantine hotel and take Covid-19 tests. You will need to book this in advance of your travel.

For all current students from red-list countries, who arrive in the UK to start their term this September, we will pay the costs associated with your quarantine. This package will cover your accommodation and testing costs up to the value of £1,750. This is only applicable to students coming to start their studies in September 2021 (i.e. UG 2nd year students). For eligibility and conditions, please click here.

You can find the latest information about the red, amber, green list rules on the Government website.

Student Visa

I was studying my Year 1 (Sept 2020 start) outside the UK but now I want to come to the UK on a Student visa. What do I have to do?

If you wish to continue your Year 2 in-person, you will have the opportunity to get a CAS for the rest of your studies from w/c 28th June 2021.

You will be contacted by your Admissions Officer to start the process.

I was studying my Year 1 (Sept 2020 start) outside the UK and I would like to continue studying the course online. Is that possible?

Yes, you can continue on your course online. Please confirm this to your Admissions Officer once you are contacted about your CAS.

If I continue on my course in September 2021 online, can I still apply for Graduate Route Scheme in 2022?

Yes - the Home Office confirmed that, even if you started your course online, you will be eligible to apply as long as you arrive in the UK on or before 6th April 2022.

Please note that you do need to come to the UK under a Student Visa so you must apply for it before coming to the UK.

You can find the available information on the Home Office Fact Sheet: Graduate Immigration Route.

Accommodation

Do you offer short term accommodation?

Short-term accommodation is available across all our halls. We offer minimum of four weeks stay with an option to extend. Please note we will require five working days’ notice to process your booking.

Can I start my halls contract later in the year?

For accommodation from February onwards, please contact us to make your booking two weeks before your requested accommodation start date.

Will my halls be safe and how will social distancing work?

As you would expect, all of our accommodations providers have arrangements in place to ensure health and safety measures in line with the current UK government guidance. These measures include: enhanced cleaning schedules, pre-booking arrangements to ensure smooth socially distanced check-ins and the option and support of a 14 day arrival quarantine where required.

Can I have a refund on my accommodation?

City recognises the impact of the pandemic on those of our students who are renting accommodation from one of our accommodation partners. The cost of empty student accommodation is rightly a national issue and what can be done to help students is being discussed at Government level. We are contributing to those discussions.

We welcome most providers now taking action, notably to address students who cannot currently occupy their accommodation through no fault of their own. Students in Unite and IQ properties have access to discounts in place until 15th February. Arrangements are also in place for postgraduate students in Willen House. We continue to discuss the situation with all providers as we appreciate students would like the discounts and arrangements to go further.

We are also encouraging providers and landlords to offer flexibility to our students to be released from their tenancy agreements if they choose to do so. For now, we advise students to continue to fulfil their obligations in their tenancy agreements and to access discounting arrangements where these are available.

Other

How is the University coordinating its response to the Covid-19 outbreak?

The University is following an established action plan to coordinate our response. We are also following advice from Government, Public Health England and Universities UK to ensure the safety and wellbeing of our community of students, staff and visitors.

Will there be a reduction in tuition fees for 2020-21 academic year?

City continues to operate in line with ongoing Government advice for universities for managing/responding to the Covid-19 pandemic. This advice has required changes to ensure the health and safety of our staff and students. We have aimed to be clear for new and continuing students on what the impact of these changes would be on their programme at the start of the academic year, including to the delivery of teaching and assessments. We have also endeavoured to respond reasonably and proportionately to changes since the start of the academic year, and in response to student feedback.

City does not intend to offer reductions on 20/21 fees. However, we recognise that there may be exceptional circumstances or genuine concerns despite the University’s best endeavours in which we continue to operate. If you believe that the university has not fulfilled its responsibilities to you in the way we are responding to and mitigating the impact of the Covid-19 pandemic in 20/21, taking into consideration what has been reasonable and proportionate in the circumstances, then you can make a complaint, stating what action you are seeking. The first stage of the complaints procedure is to seek to resolve your complaint through informal means, which would normally mean with your School if your complaint is related to your academic programme.