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Latest information for students and staff

Last updated: 20 Sep 2021 1:31pm

All new and returning students of City, University of London are required to register for their course each year.

Registration is the official process to enrol as a student on your chosen course, and consists of two stages (both of which must be completed):

Stage One: Online Registration

All new and returning students of City, University of London are required to register online. Once you have an unconditional offer of a place on a course and the admissions staff for your course have received and logged your firm acceptance of that offer, you will be sent an email with a unique link to your registration homepage from where you can start the process of registering as a student.

During the online part of registration, you will be asked to:

  • Confirm your personal details, such as name and date of birth
  • Confirm your course details
  • Update your contact details
  • Accept to abide by City's Ordinances and Regulations
  • Pay your tuition fees

You will also need activate your IT account which will then allow you access to all of City's online services including the library, Moodle and your City email.

Activate your IT account and set up your login credentials.

After you have completed the online part of registration you will then be required to upload your documents (passport, visa, etc.) in order for us to verify your nationality and identity, and also ensure that you are eligible to study in the UK by reviewing any visas you may have.

Please note: You will not be able to register online for your course until you have received an email from the Registration team inviting you to do so.

You must complete online registration before we can verify your identity and complete your registration.

Stage Two: Verification of Your Identity, Eligibility to Study, and Joining Your Course at City

Once you have completed online registration you will need to upload your passport and/or visa so we can verify your identity and nationality before you can become a fully registered student of City, University of London.

What do you need to provide?

  • Registration confirmation - once you have completed online registration, you will receive an email confirming this. Within this email will be a secure personalised link which will take you to City’s e:Vision portal where you will be able to upload your documents.
  • A high-quality electronic copy of an original document to confirm your identity – this should usually be your passport. . If you do not have passport please see this list of other acceptable documents.
  • A high-quality electronic copy of your visa and/or Biometric Residence Card or letter from Home Office confirming your visa application* if you are a non-British/Irish national.
  • EU Students with EU Settlement Status, please provide electronic code as a visa number so that the team can verify it with the Home Office. Make sure the code is no older than 30 days.

*If your visa application is pending with the Home Office, please provide evidence that you have submitted an immigration application, such as a Home Office confirmation letter, evidence of any previous immigration permission and any other important information to confirm your eligibility to study in the UK. Please note that we do not accept solicitors’ letters on their own.

What do you need to upload / what happens next?

You will be required to upload a copy of your passport (photo page only). If require a Student Visa or other visa, you will also be required to upload a copy of your passport (photo page only) and visa (vignette and/or Biometric Residence Permit, front and back).

After uploading your documents, we will check your registration and confirm your identity, nationality and your eligibility to study in the UK for the duration of your course.

Once we have confirmed your identity we will issue you with a formal confirmation of registration at City to your stated contact email address.

What happens if you do not complete registration?

If you do not complete both stages of registration - both online and the ID verification - within 3 weeks of the start of the course, your IT access will be withdrawn and you may be de-registered from City. If you think you may be late completing registration and need more time, please contact the Course Officer for your course within your School or Department.

If you have any questions regarding registration, please email the Registration team.

Only completing both stages of the above process confirms your membership with City.

Students who do not complete both stages and finalise their registration are deemed not to be students and are not permitted to start or continue their course, so please ensure that you meet all your registration obligations:

  • Stage One: online registration
  • Stage Two: verification of your identity, eligibility to study, and joining your course at City

ID Cards for new students and returning students

If you are joining City, University of London as a new student in 2021/2, once your Online ID check has been finalised you will receive a notification to confirm your fully registered status for your course. Within this notification will be a link to booking system where you will be asked to book a slot to come onto campus and collect your ID card by Friday 1st October. If you unable to collect your card by this date, you should follow the process for returning students below.

If you are a returning student that has not already collected an ID card during the 2020/21 academic year or your card does not look like one imaged below, you will need to collect a new ID card as the University is updating our campus to move from 'swipe' access to 'tap' access.

Between Monday 27th September - Friday 15th Octobe, Security will have a temporary space set up in AG10, College Building for returning students to come and collect new ID cards. You will need to book a slot in advance beforehand which you can do here (new students should only booking using this link if you are unable to book and collect your ID before Friday 1st October).

For both new and returning students, if you are unable to book and collect your ID before Friday 15th October, after this date you will need to go to the Security Office (just off the Main Walkway on L1 University Building) to collect your ID card - no booking will be needed.

City student and staff ID cards

Re-registration for returning students

All returning students of City, University of London are required to re-register (online) each academic year. As you pass from one academic stage to the next, you will be invited to register again for the subsequent stage of your course. You’ll receive an email telling you when you are required to register, but you will also see your registration status on your e:Vision homepage and can register as soon as you see the status change to ‘incomplete’.

What happens if I don’t complete re-registration?

If you do not re-register within three weeks of the start of the course, your IT access will be withdrawn and you may be de-registered from City. If you think you may be late completing re-registration and need more time, please. contact the Course Officer for your course within your School or Department.

Transferring from another institution?

If you are a student transferring from another institution please the below form so that we can update your details on the Student Loans Company portal for loans, grants and allowances.

Student Loan Transfer Request Form