Attendance and engagement

The Taught Student Attendance and Engagement Policy provides information on how we can support you with your attendance, as well as what we expect from you while you are a student at City. Please ensure you are familiar with the Policy and your responsibilities as a City student.

We have also put together Student Guidance to help you navigate the Taught Student Attendance Policy, as well as information about how individual programmes and the University overall will support you with your attendance. Please get to know what your attendance requirements are by reading your Programme Handbook, which will be provided by your School.

• To attend all scheduled teaching and learning sessions in your timetable on campus and online, as well as non-timetabled activities such as scheduled personal and group tutorials. This includes lectures, tutorials, webinars, workshops and lab sessions, group activities and personal tutorials.
• To be responsible for ensuring that you register your attendance at all sessions as they appear in your personalised timetable. You must use the recording system that is available to you as set out in your Programme Handbook

A successful study strategy goes beyond attendance and includes engagement with every element of your programme. Teaching and learning sessions provide opportunities to develop skills and knowledge necessary to help you successfully achieve your degree

You are responsible for your participation and engagement with the learning and teaching on your programme.

Engagement with your programme team is important. Contact information is provided in your Programme Handbook. They can advise on questions about your programme and help to direct you to appropriate support. The 1-1 Student Support Policy sets out where you can find more specialist support if you need it.

You should familiarise yourself with the resources available to you. The Study Guides are available and intended to support you in managing your time with us, which we recognise will be personal to you, as it depends on your preferences, personal circumstances and strengths.

You should proactively keep in touch with your Personal Tutor to let them know how you are progressing and ask for help if you are finding it difficult to attend or engage with your programme. More information about how your Personal Tutor can support you is provided in the Personal Tutoring Policy and 1-1 Student Support.

Our attendance and engagement recording systems are designed to ensure that we identify and offer support to students with low attendance and engagement at the earliest possible opportunity. Further information about these systems and what you need to do is included in your Programme Handbook.

Further information is available in the Taught Student Attendance and Engagement Policy.

Although we feel leaving your course would be extremely unfortunate, we understand that some situations are beyond our control. If you are thinking of withdrawing from City, either permanently or temporarily, you should consult your Programme Office and/or Personal Tutor immediately. You should be aware that there could be financial implications if you leave your programme early.

If you do decide to withdraw from your course, you should inform your department of your withdrawal in writing. For sponsored students in receipt of funding, failure to do this may jeopardise your right to receive any future funding from your sponsoring authority.

Please consider the financial implications of a temporary or permanent withdrawal from your programme of study at City, University of London.

If you are considering transferring to another course at City, you should discuss your plans with your Programme Office and/or Personal Tutor.

Applications to change course are at the discretion of the relevant head(s) of department, not guaranteed and are subject to places being available.

We recognise that unforeseen situations may arise, making it impossible for you to attend your classes.

The forms below allow you to formally seek approval for your absence.

Please complete the form only if your absence will exceed seven calendar days due to extenuating circumstances.

An Authorised Absence request is not necessary for absences of seven calendar days or fewer. You may need to apply for an Authorised Absence if you experience unforeseen circumstances such as; serious health issues, family emergencies, or jury duty.

Please note that the Authorised Absence process does not cover non-urgent events such as weddings or religious observances.

If your circumstances prevent you from submitting any assignments, you should also complete an Extenuating Circumstances Request.

To ensure your request is processed efficiently, please provide all necessary details and supporting documentation. Once submitted, the Attendance team will review your request, and you will be notified of the outcome as soon as possible.

If you have any questions or require further assistance, please contact your School’s Attendance team.

Please complete the form that applies to you below;

All International students on a visa

All international students sponsored for a Student Visa

Sponsored Student Authorised Absences Form

School of Health and Psychological Sciences (SHPS)

For SHPS home students requesting an authorised absence, please contact your Personal Tutor and confirm the reason for and duration of your absence.

Once they have approved this, they will be able to upload this information onto the attendance monitoring database.

If you have any questions, please contact your school’s Engagement Officers.

For SHPS international students; the central Visa Compliance Team have instructed that any absences over 7 days must have approval by them directly.

Any such absences must be sent for approval via this form along with accompanying evidence which will be evaluated by the Visa Compliance Team.

Once an outcome has been reached, the student and Sponsored Student Attendance Officer will be notified of the decision.

Please note that we require all sponsored students to notify the Sponsored Student Attendance Officer of absences of ANY duration so that their SEAtS records can be adjusted accordingly.

Law

Law Home Student Form

Bayes

Bayes UG Home Authorised Absence Form

School of Policy and Global Affairs (SPGA)

SPGA Home Authorised Absences Form

School of Communications and Creativity (SCC)

SCC Home Authorised Absence Form

School of Science and Technology (SST)

SST UG Home Authorised Absence Form