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The University and College (Trade) Union (UCU) will be taking a period of strike action of 18 days in February and March.

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Last updated: 31 Jan 2023 1:49pm

If you are eligible to be invited to a graduation ceremony you will receive an email from the Graduation Team about how to register and what to expect on the day of your ceremony.

The next set of graduation ceremonies will take place on Monday 17, Tuesday 18, Wednesday 19 and Thursday 27 July 2023.

See Future Ceremonies for specific details.

If eligible, you will receive an invite to one of these dates.

Please note: The decision as to which dates specific Schools/courses are invited will not be made until early/mid-April. Once these details are known, they will be published on this webpage.

Graduation invites will be sent to both students' personal and City email addresses (as recorded on e:Vision) in mid/late-April. (If you no longer have access to e:Vision and wish to update your personal email address, please email graduation@city.ac.uk).

Terms and Conditions

Read the terms and conditions for participation in the graduation ceremony. Due to the formality of this event, there are a number of terms and conditions which we need attendees to read and agree to.

Photography, filming and souvenirs

Photography

City, University of London has arranged for Tempest Photography to take studio portraits, including family groups (up to a maximum of six people including the graduate) at your graduation ceremony.

They will be situated in the graduation venue on the day of your ceremony. There is no need to book or pay in advance.

For further details please visit the Tempest Photography website.

Please note, you are welcome to take your own photographs during the ceremony, but please do not leave your seat for this. Camera tripods are not allowed in the graduation hall.

Filming

City, University of London have arranged for the ceremonies to be filmed and livestreamed. Please see the Winter Graduation 2023 event page. Previous graduation ceremonies can also be viewed via this event page.

Please note: These pages will continue to be updated leading up to the event date.

You are welcome to record parts of the ceremony yourself with a handheld camera or mobile phone. Cameras with tripods will not be allowed in the graduation hall, and you should not leave your seat during the ceremony.

Ceremony souvenirs

Campus Clothing will be selling a range of personalised t-shirts and hoodies, printed with your name and those of your fellow classmates on the back. A perfect memento of your time at City! To order your merchandise, please visit the Campus Clothing website.

If you do not wish for your name to appear on City graduation merchandise, please email alumni@city.ac.uk. Please note that your name will be included in the Graduation Brochure which lists all graduates being conferred at that day’s ceremonies.

If you do not wish for your name to appear in the Graduation Brochure, please email graduation@city.ac.uk by no later than 12th December 2022.

Frequently asked questions

Answers to our most frequently asked questions to help you know what to expect at our graduation ceremonies.

Will graduation tickets be posted?

No. Physical student/guest tickets are to be collected from the Barbican’s box office when you arrive for your ceremony.

What Covid safety measures are in place at Graduation?

Attendees
We highly recommend taking a lateral flow test (if possible) before attending and wearing a face covering in crowded areas.  We also highly recommend staying at home if you test positive with COVID-19, if you feel unwell, or if you are displaying symptoms.

Hygiene and Cleaning
Sanitising stations will be available throughout the venue. A deep venue clean will take place, where the auditorium will be sprayed with an antibacterial and antiviral disinfectant, and touch surfaces will be regularly cleaned and wiped down between each ceremony.

Touchpoints
Every effort has been made to reduce touchpoints where possible. There will be no hand shaking on stage, instead students will be asked to doff caps.

Capacities
No venues within the Barbican will be at maximum room capacity and attendees will be spread evenly within the auditorium over 2-3 levels.

Suppliers
All suppliers will be required to regularly clean their areas and provide a Covid secure risk assessment.

What is the Barbican doing to help reduce the risk of airborne transmission of Covid-19
in its venues?

The Barbican is a Covid-secure venue, and we take the safety of our audiences, staff and partners seriously. While the Health and Safety Executive (HSE) states the risk of ventilation and air conditioning systems spreading Coronavirus (Covid-19) is extremely low, and that organisations can continue to use most types of air conditioning and ventilation systems as normal, we’ve introduced a number of measures to ensure we reduce any risk of airborne transmission through our ventilation, heating and cooling systems. These include switching to pumping 100% fresh air into our building through our ventilation systems. This reduces the risk of airborne transmission and provides much more fresh air than our usual operation of these systems.

How do I let you know about access needs for myself or my guests?

During the booking process there is the opportunity for you to tell us of any special access needs that you or your guests may have. You can also email the Graduation Team at graduation@city.ac.uk with any access requests/queries. Please do this as far in advance of the ceremony as possible.

Is there disabled access to the venue?

Yes. The main entrance to the Barbican on Silk Street is ramped and lifts give access to all levels. If entering The Barbican Centre via the Silk Street entrance, the lifts are located directly ahead beside the Lakeside Terrace entrance, which is street level. There is further information about access on the Barbican's website.

Will there be screens in The Barbican where guests can watch the ceremony?

Yes, there are several screens in the foyer where guests without tickets can stand and watch the graduation. However, we urge where possible that guests who do not have tickets watch the livestream at home via the Winter Graduation 2023 event page.

Is there somewhere at the venue where I can store my luggage?

The cloakroom based next to the box office (in the Barbican) will be open to store belongings if required.

What is the closest station?

The closest stations are Barbican and Moorgate underground stations.

Will I receive my degree certificate at the ceremony?

If you are attending graduation, you will receive your certificate on stage.

If you choose not to attend graduation and instead complete the certificate request form linked to in your graduation invitation email, your certificate will be made available in mid-December 2022 or after all ceremonies have finished (the week commencing 23rd January 2023).

Please see Degree Certificates for more information.

Is it possible to purchase a recording of my ceremony?

We cannot confirm at this time whether a recording will be available for purchase, however you will be able to watch your ceremony back on the Winter Graduation 2023 event page.

If I am taking resits, can I still attend graduation this winter?

No. In order to attend the winter graduation (in January 2023), you must have completed your course and been awarded by 16th December 2022. If you are taking resits, you will no longer be eligible to attend the winter graduation. Instead, you will be invited to a future graduation ceremony (provided you have been successfully awarded).

The Graduation Team will contact any students who are no longer eligible to attend the winter graduation around Friday 6th January 2023. Any tickets and gown hire will be automatically refunded.

Is my seat allocated?

Yes, seats are allocated in the order that presenters read out names and graduands cross the stage on the day. It is very important that you sit in your allocated seat or there is risk that your name will be missed!

How long does the graduation ceremony last?

We anticipate the ceremonies to last approximately 90 minutes.

Will the ceremonies be streamed on the internet?

Yes, the ceremonies can be viewed during the ceremony on the Winter Graduation 2023 event page.

What happens after the ceremony?

There are refreshments available in the foyer, outside the graduation hall, once the ceremony has taken place.

What do I need to bring on the day to register?

In the week leading up to the ceremony you will receive, via email, an official confirmation of your booking. You should ensure that you bring this with you on the day, either electronically on your phone or a printed hard copy. Upon seeing this confirmation, we will issue your (physical) student and guest tickets.

Is there a dress code for the graduation?

As graduation is a formal occasion, an appropriate standard of dress is expected. For men and women, business wear or formal dress is classed as appropriate. National dress of your home country is also acceptable. Please note that casual clothes such as jeans, shorts or tee-shirts are not suitable and should be avoided.

I didn’t hire a gown; can I do this on the day?

Yes, however it is slightly more expensive to hire on the day. We strongly advise that you hire the gown ahead of the ceremony.

I hired a gown, but I am no longer able to attend, can I receive a refund for the gown hire?

Yes.

Up until Saturday 7th January 2023, 11:59pm:

Simply log back into your Ede & Ravenscroft account and request a refund.


After Saturday 7th January 2023, 11:59pm:

As gowns are issued by Ede & Ravenscroft, please contact their customer service centre via their contact form or on +44 (0)1223 861854 / +44 (0)1223 734759. Gown refunds are available up to 7 days before your ceremony.

I booked tickets but can no longer attend. How can I get a refund?

Up until Saturday 7th January 2023, 11:59pm:

Simply log back into your Ede & Ravenscroft account and request a refund.

After Saturday 7th January 2023, 11:59pm:

Please contact graduation@city.ac.uk before your ceremony. Please note that refunds cannot be given if you contact us after the ceremonies have taken place and will not be issued for tickets that are either not collected from the Barbican box office or are not scanned on entry (if e-tickets are being used).

Refunds will be processed after all ceremonies have ended (approx. late January/early February 2023).

How many guests can I bring?

All graduands have the option to initially purchase up to two guest tickets.

Will extra guest tickets become available?

If there are sufficient guest seats left available after the end of the booking period, then there is a possibility that additional seats may be made available for a limited time via the Ede and Ravenscroft booking portal.

If this is the case, we will contact graduands around 5th or 6th January 2023. Graduands will be limited to a single, additional ticket and the portal will only remain open for approximately 24 hours.

If there are any further unsold tickets after this process is complete, then these will be available to purchase from the Barbican box office on the day of your ceremony on a first-come, first-served basis. Tickets will be £25 each.

I do not need any guest tickets. Can my friend buy them in addition to their own?

No. Guest tickets can only be purchased by the graduand up to the maximum allocation at that time. This ensures fairness in the availability of guest tickets for all participants. Guest tickets cannot be swapped between graduands.

Are children allowed to attend the ceremonies?

Yes, absolutely! However, you will need to purchase a guest ticket if the child needs their own seat. Babies (in arms) and toddlers (who are able to sit on a lap) do not need a ticket.

Are guest seats allocated?

Guest seating is allocated to a particular area (such as stalls, circle or balcony), but individual seats within that area are not reserved.

Where should I meet my guests at the Barbican?

We suggest that you arrange to meet your guests at the Silk Street entrance to the Barbican Centre. Please refer to the Barbican Centre website for further visitor information.

The mobile signal at the Barbican is very limited, so we would not advise relying on your mobile when arranging to meet people. There is free (Barbican) Wi-Fi available, however.

My guests need to apply for visitors’ visas to attend my graduation. Can City help?

Yes. The International Student Support staff in the Student Centre are on hand to give you advice if you need to apply for a visa to attend graduation or if your family members need to apply for visas to visit London as your guests at the ceremony. Please visit the International Student Support pages for full details.

Please note that you do not need an official invitation letter from City, University of London to make your visa application, and so we do not provide these. Your invite email should be accepted as evidence of invitation to the event.

Am I still a graduate if I do not attend the graduation?

Yes, if you are unable to attend the ceremony you will graduate in absentia.

I am not able to attend the ceremony, can I attend a future ceremony?

If you do not attend the graduation that you have been invited to, or do not reply to the invitation, you will not automatically be deferred and re-invited to a later set of ceremonies.

However, it may be possible to request a deferral if you are faced with exceptional circumstances. Requests for a deferral must be submitted via the form linked to in your graduation invitation email - and will be considered on a case-by-case basis at the discretion of the Graduation Manager.

Who is my awarding body?

City, University of London is the awarding body.

What can I do if I have debts to City?

If you have debts relating to the payment of your tuition fees, our finance team will be in touch with you. You will not be able to graduate until all debts are cleared.