Coronavirus

City has published updated advice for its students and staff on the outbreak of the coronavirus (COVID-19).

Latest information for students and staff

Last updated: 27 Oct 2021 9:37am

If you are eligible to be invited to a graduation ceremony you will receive an email from the Graduation Team about how to register and what to expect on the day of your ceremony.

There are two sets of graduation ceremonies taking place in January 2022.

Monday 17th to Wednesday 19th January 2022 – these ceremonies are for those who have completed their studies in the second half of 2021.

Monday 31st January to Wednesday 2nd February 2022 – these ceremonies are for those who completed their studies in the second half of 2020 and had their January 2021 ceremonies postponed.

All eligible students have now been sent their invitation to register for the ceremonies. If you have not received an email and believe you should have been invited to register for a ceremony, please email us. Please include your student number, where possible, when emailing us in order that we can find your record and ceremony details more quickly.

The Graduation event webpages are now live for guests to view. Please see page relevant to your ceremony dates:

Please note:
For graduates who would have attended a July 2021 ceremony should it have been able to go ahead, the postponed ceremony will take place in July/August 2022. These ceremonies will also be for most undergraduate students who completed in the latter half of 2021 in order that they can graduate together with their cohort. Dates will be published in Spring 2022.

For students who are due to complete their award between January and July 2022, the ceremonies are planned to take place in July/August 2022 and dates will be published in Spring 2022.

Terms and Conditions

Read the terms and conditions for participation in the graduation ceremony. Due to the formality of this event and the ongoing pandemic, there are a number of terms and conditions which we need attendees to read and agree to.

Photography, filming and souvenirs

Photography

City, University of London has arranged for Tempest Photography to take studio portraits, including family groups (up to a maximum of six people including the graduate) at your graduation ceremony.

They will be situated in the graduation venue on the day of your ceremony. There is no need to book or pay in advance.

For further details please visit the Tempest Photography website.

Please note, you are welcome to take your own photographs during the ceremony, but please do not leave your seat for this. Camera tripods are not allowed in the graduation hall.

Filming

City, University of London have arranged for the ceremonies to be filmed and livestreamed. The January 2022 ceremonies can be watched at the ceremony times on the Graduation event pages

Please see page relevant to your ceremony dates:

Please note, these pages will continue to be updated on the lead up to the event date.

You are welcome to record parts of the ceremony yourself with a handheld camera or mobile phone. Cameras with tripods will not be allowed in the graduation hall, and you should not leave your seat during the ceremony.

Ceremony souvenirs

Campus Clothing will be selling a range of personalised t-shirts and hoodies, printed with your name and those of your fellow classmates on the back. A perfect memento of your time at City! To order your merchandise, please visit the Campus Clothing website.

If you do not wish for your name to appear on City graduation merchandise, please email alumni@city.ac.uk. Please note that your name will be included in the Graduation Brochure which lists all graduates being conferred at that day’s ceremonies.

If you do not wish for your name to appear in the Graduation Brochure please email Graduation@city.ac.uk by no later than 13 December 2021.

What Covid safety measures are in place at Graduation?

Attendees
All attendees will be asked to adhere to the Terms and Conditions. This includes agreeing to a rapid lateral flow test in the 24 hours prior to attending the event, staying at home if unwell or displaying symptoms, practicing good hygiene at the event, wearing a face covering when walking around the venue.

Hygiene and Cleaning
Sanitising stations will be available throughout the venue. A deep venue clean will take place, where the auditorium will be sprayed with an antibacterial and antiviral disinfectant, and touch surfaces will be regularly cleaned and wiped down between each ceremony.

Touchpoints
Every effort has been made to reduce touchpoints where possible. There will be no hand shaking on stage, instead students will be asked to doff caps.

Capacities
No venues within the Barbican will be at maximum room capacity and attendees will be spread evenly within the auditorium over 3 levels.

Suppliers
All suppliers will be required to regularly clean their areas and provide a covid secure risk assessment.

What is the Barbican doing to help reduce the risk of airborne transmission of Covid-19
in its venues?

The Barbican is a Covid-secure venue and we take the safety of our audiences, staff and partners seriously. While the Health and Safety Executive (HSE) states the risk of ventilation and air conditioning systems spreading Coronavirus (Covid-19) is extremely low, and that organisations can continue to use most types of air conditioning and ventilation systems as normal, we’ve introduced a number of measures to ensure we reduce any risk of airborne transmission through our ventilation, heating and cooling systems. These include switching to pumping 100% fresh air into our building through our ventilation systems. This reduces the risk of airborne transmission and provides much more fresh air than our usual operation of these systems.

How do I let you know about a special need for myself or my guests?

During the booking process there is the opportunity for you to tell us of any special needs that your guests may have. If you yourself have particular requirements, for example if you are a wheelchair user or have difficulty climbing stairs, please email the Graduation Team at graduation@city.ac.uk as far in advance of the ceremony as possible.

Is there disabled access to the venue?

Yes. The main entrance to the Barbican on Silk Street is ramped and lifts give access to all levels. If entering The Barbican Centre via the Silk Street entrance, the lifts are located directly ahead beside the Lakeside Terrace entrance, which is street level. There is further information about access on the Barbican's website.

Will there be screens in The Barbican where guests can watch the ceremony?

Yes, there are several screens in the foyer where guests without tickets can stand and watch the graduation. However, we urge where possible that guests who do not have tickets watch the livestream at home via the graduation event pages:

Is there somewhere at the venue where I can store my luggage?

The cloakroom based next to the box office at the Barbican will be open to store belongings if required.

What is the closest station?

The closest stations are Barbican and Moorgate underground stations.

Will I receive my degree certificate at the ceremony?

17th to 19th January ceremonies – you will receive your certificate at the ceremony.

31st January to 2nd February ceremonies - all students who requested a degree certificate upon competing their studies will have received their certificate in the post. Degree certificates will not be handed out at these ceremonies.

Is it possible to purchase a recording of my ceremony?

We cannot confirm at this time whether a recording will be available for purchase, however you will be able to watch your ceremony back on the graduation event pages:

Is my seat allocated?

Yes, graduands seats are allocated in presentation order. Your seat number will be listed on your red graduation ticket.

How long does the graduation ceremony last?

We anticipate the ceremonies to last approximately 90 minutes.

Will the ceremonies be streamed on the internet?

Yes, the ceremonies can be viewed during the ceremony on the Graduation event pages:

What happens after the ceremony?

There are refreshments available in the foyer once the ceremony has taken place.

What do I need to bring on the day to register?

In the week leading up to the ceremony you will receive, via email, an official confirmation of your booking. You should ensure that you bring this with you on the day, either electronically on your phone or a printed hard copy. Upon seeing this confirmation, we will issue your student and guest tickets.

Is there a dress code for the graduation?

As graduation is a formal occasion, an appropriate standard of dress is expected. For men and women, business wear or formal dress is classed as appropriate. National dress of your home country is also acceptable. Please note that casual clothes such as jeans, shorts or tee-shirts are not suitable and should be avoided.

I didn’t hire a gown, can I do this on the day?

Yes, however it is slightly more expensive on the day. We strongly advise that you hire the gown ahead of the ceremony.

I hired a gown but I am no longer able to attend, can I receive a refund for the gown hire?

As the gowns are issued by Ede and Ravenscroft you will need to speak to them directly. Their contact details can be found on the Ede and Ravenscroft website.

How many guests can I bring?

All graduands have the option to purchase up to two guest tickets.

Will extra guest tickets become available?

Any unsold tickets will be available to purchase from the box office at the Barbican on the day of your ceremony. These are £25 each.

I do not need any guest tickets. Can my friend buy them in addition to their own?

No. Guest tickets can only be purchased by the graduand up to the maximum allocation at that time. This ensures fairness in the availability of guest tickets for all participants.

Are children allowed to attend the ceremonies?

Yes, absolutely! However, you will need to purchase a guest ticket if the children will need their own seat.

Are guest seats allocated?

Guest seating is allocated to a particular area, but seats within that area are not reserved.

Where should I meet my guests at the Barbican?

We suggest that you arrange to meet your guests at the Silk Street entrance to the Barbican Centre. Please refer to the Barbican Centre website for further visitor information. The mobile signal at the Barbican is very limited, so we would not advise relying on your mobile when arranging to meet people.

My guests need to apply for visitors’ visas to attend my graduation. Can City help?

Yes. The International Student Support staff in the Student Centre are on hand to give you advice if you need to apply for a visa to attend graduation or if your family members need to apply for visas to visit London as your guests at the ceremony. Please visit the International Student Support pages for full details.

Am I still a graduate if I do not attend the graduation?

Yes, if you are unable to attend the ceremony you will graduate in absentia.

I am not able to attend the ceremony, can I attend a future ceremony?

If you do not attend the graduation that you have been invited to, or do not reply to the invitation, you will not automatically be deferred and re-invited to a later set of ceremonies.

However, we understand that some of you still may not be able to travel due to restrictions that could still be in place in January 2022. If this is the case, it may be possible to request a deferral if you are faced with exceptional circumstances. Requests for deferral must be submitted via this form and will be considered on a case-by-case basis at the discretion of the Graduation Manager.

Who is my awarding body?

City, University of London is the awarding body.

What can I do if I have debts to City?

If you have debts relating to the payment of your tuition fees, our finance team will be in touch with you. You will not be able to graduate until all debts are cleared.

What do I do if I no longer want to be contacted about graduations?

If you wish to longer receive information or attend graduation, you can complete this form. If you complete this, you will not recieve invitations to your possible future graduation.